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General Library Policies

Vision Statement
Collection Development
Electronic Resources
Confidentiality
Internet Acceptable Use
Wireless Access at Irving Street Library
Wireless Access at College Hill Library
Programming
Request for Reconsideration
Standards of Acceptable Behavior
Unattended Child
Meeting Room Reservation Guidelines and Policies

Vision Statement

Westminster residents of all ages and groups will find City of Westminster Libraries to be a dynamic, responsive environment that works to meet their cultural, informational, intellectual, and social needs.

Mission Statement

The City's mission is to provide superior customer service and library materials to everyone in its community.

Organizational Goals

  • Operate as a community center for City of Westminster citizens.
  • Provide current materials in a variety of formats to meet the interests of the community.
  • Equitably meet the needs of library patrons who visit the library in-house and those who visit electronically, from their homes or workplaces.
  • Provide programming that is responsive to the changing needs of the community.
  • Respond to the community's need for personal growth and development by providing opportunities for life-long learning through services, facilities, outreach, programming, and collections.
  • Provide services at or above the levels or peer libraries.
  • Operate utilizing City Council's Strategic Plan Goal of:
  • Financially sound city government
  • Safe and secure community
  • Vibrant neighborhoods and commercial areas
  • Balanced and sustainable local economy
  • Beautiful city attractive developments, green spaces, vistas

From the Library Services Master Plan: 2007-2012

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Collection Development Policy


Purpose:

The Collection Development policy supports the vision, mission, and organizational goals of the Westminster Public Library. This policy supports the American Library Association's Library Bill of Rights, Freedom to Read Statement, and Libraries: An American Value Statement. This policy guides staff decisions regarding selection, and de-selection of library materials to ensure collections are useful, relevant, current, and integral to the diverse communities served.

Background of Westminster Public Libraries

The Westminster Public Library (WPL) is a municipal library that serves a population of more than 109,000 in an area of roughly 33 square miles in both Adams and Jefferson counties. The Westminster Public Library is a division of the City of Westminster Department of Parks, Recreation and Libraries. Westminster Public Library’s current facilities consist of two libraries: College Hill and Irving Street. The Westminster Public Library also maintains a satellite facility at the West View Recreation Center.

The College Hill Library, built in 1998, is a unique combination of a public and an academic library located in north Westminster, operated jointly by the City of Westminster and Front Range Community College (FRCC). The entire building covers approximately 76,000 square feet, including both public service and library technical services space. The main collection includes popular fiction, nonfiction, large print, newspapers and magazines, Spanish language, language learning, reference, and audio/visual materials. The reference collection is shared with Front Range Community College as a combined collection and is located on the second floor of the library. Purchase costs and ownership of reference books, electronic databases, newspapers, periodicals, and microforms are divided between WPL and FRCC, for the use of all. Young adult materials are housed in a separate teen space as well as in the main section of the library. The College Hill Library has a separate children’s room with fiction, nonfiction, reference, and audio/visual materials as well as computer game workstations. The College Hill Library houses study and meeting rooms.

The Irving Street Library was built in 2004, replacing the old 76th Avenue facility. This facility is a 15,000 square foot library located next to the Irving Street Park in the southwest area of Westminster in the city’s oldest neighborhood. The main collection includes popular fiction, nonfiction, large print, newspapers and magazines, Spanish language, language learning, reference, and audio/visual materials. Young adult materials are housed in a separate teen space as well as in the main section of the library. The Irving Street Library has a separate children’s room with fiction, nonfiction, Spanish language, reference, and audio/visual materials as well as computer game workstations. The Irving Street Library also houses a patio, study rooms, and a meeting room.

Both library locations offer free public access to the Internet and to electronic databases purchased by the Library.

Roles

  • Popular Materials Library: providing materials wanted by our patrons, if they meet the selection criteria
  • Educational Support Center: providing access to information in a variety of formats to support education and life-long learning, homework help, and instruction on accessing information
  • Literacy Advocate: encouraging people of all ages, from birth through adulthood, to love reading
  • Community Center: providing computer access, story times, programming, classes, clubs, meeting rooms, artistic and educational displays

Scope

The Westminster Public Library collects materials that support the library’s roles as a popular materials library, educational support center, literacy advocate, and community center and therefore represents a contemporary working collection rather than a research collection. The collection offers materials in choices of format, viewpoint, and level of difficulty within the library’s current budget. The library supports the use of cooperative arrangements with other libraries and government agencies which provide opportunities for sharing and expansion of available resources. The collection is not archival, and as a result, the library does not conduct extensive preservation and restoration efforts. The collection is reviewed and revised on an on-going basis.

Selection

Responsibility for materials selection rests with the Library Services Manager, who entrusts to professional staff the responsibilities for selecting and de-selecting materials.

Formats
The Westminster Public Library purchases materials in a variety of formats that are most appropriate for library use. The library currently purchases the following formats:

  • Print: hardcovers; paperbacks; large print; Spanish language; magazines; newspapers
  • Non-print: DVDs; music CDs; audiobooks on CD; audiobooks on media players; microfilm
  • Electronic resources: electronic databases; electronic books; downloadable audiobooks, videos, music; language learning software

Criteria
The following criteria are in no specific order and materials selected do not need to meet all criteria listed:

  • Expressed or anticipated interest in the subject or title within the community
  • Reflect the racial, ethnic, and cultural diversity of the City of Westminster
  • Contemporary significance and/or permanent value of the title
  • Popularity of the material
  • Evaluation of the title recognized in reviews or awards
  • Authority, reputation, and/or qualifications of author(s), publisher or producer
  • Suitability of format to library purposes and quality of technical production (binding, quality of paper, margins, typography, etc.)
  • Clarity, accuracy, objectivity, readability, comprehensiveness, and depth of treatment
  • Style appropriate to content and audience
  • Date of publication
  • Appearance of the title in special bibliographies or lists
  • Author is local or work has a special relevance to this geographic area
  • Clarity of index, illustrations, and table of contents
  • Availability of materials elsewhere through interlibrary loan
  • Space limitations
  • Cost
  • Need for duplicate materials in the existing collection
  • Importance of subject matter to the collection (textbooks are purchased only when deemed to be the best or only source on a particular subject)
  • The library may consider new formats for the collection when industry reports, national survey results, and local requests indicate that a significant portion of the community can make use of a new format

Electronic Resources
Electronic Resources Policy

Gifts and Donations
The library accepts donations made without any stipulations. The library staff makes decisions as to the use, housing, and final disposition of the gifts. Donated items chosen for the library collection must meet the same selection criteria as purchased materials. Gifts not added to the collection are either donated to the Friends of the Westminster Library book sale, given to another area library, donated to a charitable organization, or if none of these are possible, discarded. Staff members do not appraise donations for patrons, but rather offer a general charitable donation receipt for tax purposes.

Replacement
The library does not necessarily replace all lost, damaged, or worn items. The number of copies in the total collection, existing coverage of the subject, public demand, newer materials of greater value, and budget are some of the factors considered before a replacement purchase is made.

Controversial Materials
The library believes in freedom of information for all. Ideally, all points of view are included to provide a balanced collection. Materials selection will not be determined by pressure from outside groups or organizations. Instead, the library will apply the ideas outlined in the general selection criteria for the selection and retention of materials. Library materials will not be marked or identified to show approval or disapproval of the contents, and nothing will be sequestered except for the express purpose of protecting it from mutilation or theft. Reconsideration of materials may be made on a limited basis only and may not be based on viewpoint. Procedures for patron requests for reconsideration of library materials are outlined in the Requests for Reconsideration of Materials section.

Requests for Reconsideration of Materials
All requests for reconsideration of materials will be handled in the following manner:

  • Patrons with questions about the appropriateness of library materials will be referred to either an Adult Services or Youth Services librarian, depending on the material.
  • After speaking with a librarian, if a patron wishes to file a formal complaint, the patron will be asked to complete the Request for Reconsideration of Materials Form. Copies are available at reference and information desks.
  • When the form is returned to the library, the Parks, Recreation. Library and Open Space (PRLOS) Advisory Board will re-evaluate the material at their next regular meeting.
  • After the material is examined by the PRLOS Advisory Board, the patron will be notified in writing what decision has been made and why.
  • Items will be re-classified or removed from the library collection only upon unanimous vote of the PRLOS Board.

De-Selection

Materials are removed continually from the library collection because of age or obsolescence, multiple copies or formats in the system, damage, normal wear and tear, space availability, or insufficient use. Each item is carefully examined by professional library staff, using various established weeding methods based on The CREW Manual: A Unified System of Weeding, Inventory and Collection-Building for Small and Medium-Sized Public Libraries by Joseph P. Segal. This process is an integral part of collection development and maintenance.

Materials that are removed are stamped with the discard stamp, purged from the catalog, and thereafter considered to be withdrawn from the library's holdings. Withdrawn items may be given to charity, donated to and resold by the Friends of the Westminster Library, or discarded.

Parental Responsibility

Children's librarians select materials that are appropriate for this area of the library. Other areas contain books, music, and films that are of interest to young adults and adults. Staff cannot be responsible for materials viewed by children and young adults in the library.

Approved: 6/30/11

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Electronic Resources Policy

Purpose

Westminster Public Library strives to provide an effective combination of print, non-print and electronic resources. Electronic resources pose challenges not encountered with the acquisitions of traditional library materials, such as access, interface, technical support, and licensing. The purpose of this policy is to provide guidelines in choosing appropriate electronic resources, and to establish consistency and priorities in managing this important part of the library's collection.

To the extent possible, the selection of electronic resources is consistent with the collection development policies of Westminster Public Library and the Front Range Community College Westminster campus library.

Scope

"Electronic Resources" refers to online subscription databases as well as electronic books (ebooks), other electronic media, or recommended websites which must be accessed via the Internet, whether locally (within the library), via remote access (from home or work), or from a mobile device. Access to these resources is provided in a variety of ways, through the library catalog, the library webpage, a partnering vendor's website, or the library's "Online Databases" web page.

Selection Responsibilities

Online Library Databases
The library's Database Team is led by the Library Automation Coordinator and is composed of representatives from Adult Services, Children's Services, the Irving Street branch, and Front Range Community College. The group meets an average of six times per year to review, evaluate, and make decisions about the library's electronic resources.

Requests for new databases are received from library staff, Database Team members, and patrons. The Automation Coordinator works with vendors to setup trials of suggested databases. Once a trial is in place, information about the trial is sent out to all public services staff. The Database Team, along with public services staff who wish to participate, evaluates the product. Once the trial period is over, and before a purchasing decision is made, the Database Team discusses:

  • Feedback from the public services group
  • Pricing of the product
  • Availability of funding, from both the electronic resources budget as well as other materials (print) budgets.
  • Print resources that might be discontinued due to the purchase of the electronic resource.
  • How the resource fits within the collection as a whole.

Electronic books
Electronic books come in a variety of formats, including those that can only be read on a computer, those that are part of an online database subscription, and those that are downloadable to a mobile device. Selection of the ebooks is performed by collection librarians, who purchase ebook titles following the criteria used to purchase print resources.

Recommended Websites
Links to external web sites are evaluated and updated for validity and timeliness.

    Selection Guidelines

    Subject/Content
    The Database Team strives to purchase databases that fit within the main collection development policy of the library. A balance is sought among the various age groups, so that the library databases cover all age groups from children to adults. A database may add depth or breadth to an existing print collection or may replace the print resource entirely, but should provide accurate and up-to-date content.

    Ebook purchases are made following the subject and content criteria used to purchase print resources.

    Functionality and System Requirements
    Any electronic resource that is purchased must fit within current technical specifications. Databases will not be purchased if they require special hardware or software to function properly.

    Vendor Support
    Technical as well as customer support from the vendor is crucial to the success of the electronic resources, therefore customer and technical support should be timely, accurate, and professional. We will not consider purchasing resources from vendors that are unresponsive to our requests.

    Pricing/Budget

    For online databases:

    • Pricing for online library databases is considered given the entire Electronic Resource budget. If there are not sufficient funds to cover the cost of a subscription, then the Database Team will determine whether or not there are other means of funding the subscription, either through the discontinuation of a different database or by transferring funds from the print materials budget.
    • Sustainability is a large factor in the decision to purchase a new database. Since considerable amounts of staff time are invested in setting up the database and in training staff, marketing, and teaching patrons to use the product, the Database Team tries to purchase a database that will be licensed for at least 2 consecutive years.
    • Typically, the Electronic Resources budget covers a 3-5% yearly increase in the cost of an online database. The Database Team will consider discontinuing a database that increases in cost significantly beyond what is typically budgeted for that subscription.

    For other electronic media:

    • The budget for electronic media, such as ebooks, downloadable audiobooks, downloadable video, and music is very small at this time due to the newness of this format. This budget may grow as library staff determine the longevity of this format.

    De-Selection

    Online library databases
    The Database Team reviews the usage statistics for all database subscriptions at the beginning of each calendar year. If usage on a particular database is found to be extremely low, the Database Team will evaluate whether to further market the product or to discontinue it. Before a product is discontinued, the Database Team considers the following:

    • Cost per use. This is determined by dividing the total cost of the subscription by the number of searches. A database cost of more than $5 per search will be reviewed by the Database Team to determine whether it is worth continuing the subscription or not.
    • Usage is low, but staff feel that there is still interest in the product. In this case, the Database Team will work to promote the product, will monitor usage for one year, and then if usage is still low, will discontinue the product.
    • Usage is low, but staff believe the product is of value to patrons. In this case, the Database Team will recommend heavily promoting the product to patrons.

    Electronic books
    De-selection of the ebooks is performed by collection librarians who weed ebook titles following the criteria used to weed print resources.

    Other Considerations

    Confidentiality
    The confidentiality and privacy of all library patrons will be protected as possible by library staff.

    Licensing (Shared access)
    Whenever possible, access to library subscription databases is provided to all Westminster Residents and Front Range Community College students at all Westminster Public Library locations. Remote access for these two constituents is included as the vendor allows.

    Technical Support
    Front line library staff provide direct support to library patrons. Automation Services staff provide the setup and technical support for all electronic resources added to the library. Automation Services staff provide more in-depth support to library patrons if necessary. Technical Services staff provide acquisitions support and bibliographic access to electronic books. The library does not provide hands-on support for a patron’s mobile device. It is the PATRON’S responsibility to configure their own ereader, ipod, ipad, MP3 player or other mobile device to work with the library’s electronic resources.

    Intellectual Freedom, Censorship and Copyright
    Westminster Public Library accepts and adheres to the principles of intellectual freedom as endorsed by the American Library Association, and complies with all laws governing fair use and copyright. Fair use issues can become complex in electronic environment, but the Westminster Public Library supports the liberal interpretation of current fair use law, and supports the extension of maximum protection of these rights into the electronic environment.

    Policy Review
    Due to the changing and dynamic nature of electronic resources, the Electronic Resources Collection Development Policy will need to be reviewed at least every three years.

    Approved: 6/30/11

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    Confidentiality

    In accordance with Colorado State law, Westminster Public Library requires that patron records and any other information that identifies a person as having used the library are confidential.>

    Concerning privacy of library user records, Colorado law (Colorado Revised Statutes 24-90-119) states:

    Privacy of user records:

    (1) Except as set forth in subsection (2) of this section, a publicly-supported library or library system shall not disclose any record or other information which identifies a person as having requested or obtained specific materials or service or as otherwise having used the library.

    (2) Records may be disclosed in the following instances:
         (a) When necessary for the reasonable operation of the library;
         (b) Upon written consent of the user;

    • Pursuant to subpoena, upon court order, or where otherwise required by law.
    • To a custodial parent or legal guardian who has access to a minor's library card or its authorization number for the purpose of accessing by electronic means library records of the minor.

    (3) Any library or library system official, employee, or volunteer who discloses information in violation of this section commits a class 2 petty offense and, upon conviction thereof, shall be punished by a fine of not more than three hundred dollars.

    Updated: August 2007

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    Internet Acceptable Use Policy

    Westminster Public Library and Front Range Community College Library affirm the guidelines found in the Library Bill of Rights. In keeping with their missions, the libraries provide access to information in a wide variety of formats including online subscription resources, electronic books, downloadable media and free access to the Internet. The libraries have no control over the information, images or views shared over the Internet.

    All library computers with Internet access are located in public areas. In order to create an environment that is comfortable for all library users, computer users should refrain from visiting websites that display sexually explicit material.

    To access the Internet and other electronic resources, library patrons log on using their library card and pin number. Visitors may obtain a visitor’s card for this purpose. To use the Internet, all library patrons, regardless of age, must accept this Acceptable Use Policy at first login. Internet access sessions may be limited in length or number to accommodate the greatest number of users.

    Access by Minors

    Parents or legal guardians must decide which library resources are appropriate for their children. In accordance with the Children’s Internet Protection Act and Colorado House Bill 04-1004 Internet Protection for Library Users, the libraries have installed software to filter sexually explicit and select social networking websites. The filter operates at all times on the computers in the children’s areas of the libraries and on any library computer where a patron is logged in using a restricted (or under 17) library card.

    No filtering software is 100% effective. Westminster Public Library encourages parents and guardians to educate themselves and their children on the safety issues regarding Internet access. We recommend viewingChild Safety on the Information Highway, produced by the National Center for Missing and Exploited Children and NetWise, a project of the Internet Education Foundation.

    If the filter blocks a site a minor wants to see, he or she may access the site with a parent’s implied consent using the parent’s card. Automation Services staff will override the filter only for sites that are obviously blocked in error.

    Rules of Conduct

    • Users may not use this resource for any illegal purpose.
    • Users may not use this resource to view obscene material.
    • Users may not engage in any activity that is harassing, defamatory, disruptive, or inappropriate in a public setting.
    • Users may not invade the privacy of others.
    • Users may not modify or gain access to files, passwords, or data belonging to others; nor seek unauthorized access to any computer system or damage or alter software components of any network, host server or database.
    • Users may not distribute unsolicited advertising.
    • Users may not damage computer equipment or software.
    • Users may not use multiple library cards to increase computer usage.
    • Users must abide by requests from Library staff to end their sessions.

    Compliance

    The Libraries will take appropriate action to insure compliance with this policy. Violation of the rules may result in loss of access. Unlawful activities will be dealt with in an appropriate manner, including notification of police if necessary.

    Disclaimer

    Downloading from the Internet is done at the user’s own risk. The library is not responsible for damage to any user’s storage device, computer or other electronic device, or any loss of data, damage, or liability that may occur from patron use of in-library or remote (outside the library) resources.

    The library does not guarantee compatibility with all storage formats or devices.

    Public Users' Security

    Users should be aware that the Internet is not a secure medium and that third parties may be able to obtain information regarding users’ activities. Westminster Public Library and Front Range Community College Library will not release information on the use of specific Internet resources by members of the public except as required by law or as necessary for the proper operation of the libraries.

    Revision

    This policy may be revised from time to time.

    Last updated: November, 2012

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    Public Wireless Access at Irving Street

    The Library's wireless network is open to all visitors free of charge and without filters. Below are some guidelines to help make your wireless experience at the library successful.

    Requirements:

    • The library's wireless network is open to all visitors. No special encryption settings, user names, or passwords are required.
    • You will need a notebook/laptop computer or other wireless device with 802.11a or 802.11g wireless networking. If you are not sure if your notebook/laptop computer or other device has this functionality, please check with the manufacturer or supplier of your equipment.
    • If your notebook/laptop computer or other device does not include wireless networking, you may be able to purchase a variety of external notebook/laptop pc cards and USB devices. The manufacturer or supplier of your equipment, or local technology merchants can help you find the right product for your notebook/laptop computer or other device.

    Network Settings:

    Use the software that came with your wireless card or computer to configure the settings and to verify a connection to the library's wireless network. Patrons are responsible for making modifications to the settings on their own laptop/notebook computers.

    General laptop settings:

    • DHCP needs to be enabled (set your computer to obtain an IP address automatically).
    • No WEP encryption is required.
    • Network name (SSID) - Search for the wireless network called: "library" and connect.

    For additional help, read through the Wireless Troubleshooting: Network Tips page.

    Coverage areas:

    • We have tried to make wireless access as available as possible throughout the building, but you may encounter some "dead" spots where wireless reception may be limited. If you have trouble accessing the Internet or staying online please move to a different location within the library.
    • The wireless network is also available on the library patio and may be available in portions of the park near the library.

    Limitations and Disclaimers:

    • Library staff members are not able to provide technical assistance or configure your equipment to connect to the service. Patrons are responsible for knowing how to utilize wireless hot spot services.
    • Printing is not available through the wireless network in the library.
    • No guarantee can be made as to the compatibility of your equipment with the library's wireless network or that you will be able to make a wireless connection.
    • The wireless Internet access we offer is unfiltered and unsecured.
    • By choosing to use this free service, you agree to abide by the Library's Internet Acceptable Use policy. This policy states the limitations of Internet access, your responsibilities for using that access, and provides examples of acceptable and unacceptable uses.
    • Information sent to and from your notebook/laptop computer or other wireless device may be captured by anyone else with a wireless device and the appropriate software.
    • The Library assumes no responsibility for the safety of your traffic across the wireless network, for files on your laptop resulting from connection to the wireless network, or for ensuring the security of your laptop/notebook computer or other wireless device. It is your responsibility to ensure adequate and up-to-date virus protection.

    Database Access:

    For purposes of accessing our databases, your laptop will be treated as if you are on a workstation outside the library and you will need to login with your library barcode and PIN.

    Updated: October 2008

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    Public Wireless Access at College Hill

    Wireless access at the College Hill Library is provided by Front Range Community College. The primary intention of this network is to provide wireless access for FRCC students, but it may be used by members of the public visiting the library also.

    Requirements:

    • The library's wireless network is open to all visitors. No special encryption settings, user names, or passwords are required.
    • You will need a notebook/laptop computer or other wireless device with 802.11b or 802.11g wireless networking. If you are not sure if your notebook/laptop computer or other device has this functionality, please check with the manufacturer or supplier of your equipment.
    • If your notebook/laptop computer or other device does not include wireless networking, you may be able to purchase a variety of external notebook/laptop pc cards and USB devices. The manufacturer or supplier of your equipment, or local technology merchants can help you find the right product for your notebook/laptop computer or other device.

    Network Settings:

    Use the software that came with your wireless card or computer to configure the settings and to verify a connection to the library's wireless network. Library staff members are not able to provide technical assistance or configure your equipment to connect to the service. Patrons are responsible for knowing how to utilize wireless hot spot services.

    General laptop settings:

    • DHCP needs to be enabled (set your computer to obtain an IP address automatically).
    • No WEP encryption is required.
    • Network name (SSID) - Search for the wireless network called: "FRCC Student" and connect.

    For additional help, visit the Wireless Troubleshooting: Network Tips page.

    Coverage areas:

    • Full coverage on the 2nd floor from the meeting rooms by Library Administration to the media viewing room.
    • Some coverage on the 1st floor.

    Limitations and Disclaimers:

    • The FRCC Student wireless network is unsupported and there are no guarantees of availability or bandwidth.
    • The FRCC Student wireless network is not a secure network and no encryption of transmitted data is provided. Information sent to and from your notebook/laptop computer or other wireless device may be captured by anyone else with a wireless device and the appropriate software. The Library assumes no responsibility for the safety of your traffic across the wireless network, for files on your laptop resulting from connection to the wireless network, or for ensuring the security of your laptop/notebook computer or other wireless device. It is your responsibility to ensure adequate and up-to-date virus protection.
    • Printing is not available through the wireless network in the library.
    • No guarantee can be made as to the compatibility of your equipment with the library's wireless network or that you will be able to make a wireless connection.
    • Library staff members are not able to provide technical assistance or configure your equipment to connect to the service. Patrons are responsible for knowing how to utilize wireless hot spot services.
    • By choosing to use this free service, you agree to abide by the Library's Internet Acceptable Use policy. This policy states the limitations of Internet access, your responsibilities for using that access, and provides examples of acceptable and unacceptable uses.

    Database Access:

    For purposes of accessing our databases, your laptop will be treated as if you are on a workstation outside the library and you will need to login with your library barcode and PIN.

    Updated: October 2008

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    Request for Reconsideration of Materials Policy

    All requests for reconsideration of materials will be handled in the following manner:

    1. Patrons with questions about the appropriateness of library materials will be referred to either an Adult Services or Youth Services librarian, depending on the material.
    2. After speaking with a librarian, if a patron wishes to file a formal complaint, the patron will be asked to complete the “Request For Reconsideration of Library Materials” form. Copies are available at reference and information desks.
    3. When the form is returned to the library, the Library Board will reevaluate the material at their next regular meeting.
    4. After the material is examined by the Library Board, the patron will be notified in writing what decision has been made and why.
    5. Items will be removed from the library collection only upon unanimous vote of the Library Board.

    Updated: October 2004

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    Standards of Acceptable Behavior

    The library is supported by taxes paid by the citizens of Westminster. The citizens have a right to expect the library to be a clean, pleasant and safe building in which to study, read, request information, use computers and audio/visual equipment, and attend programs.

    Unfortunately, the behavior of some library visitors can create problems. Behavior becomes unacceptable when it infringes on the rights of others, when it could result in injury to oneself or others, or when it could result in damage to library equipment.
    Such behavior can lead to a patron being asked to leave the library. Refusal to leave upon request will result in the police being called and possible prosecution of the patron.

    Examples of this kind of behavior include:

    • Abuse/vandalism of library facilities, materials or equipment
    • Bathing/washing clothes
    • Child abuse
    • Excessive public displays of affection
    • Exhibitionism/flashing
    • Gambling
    • Harassment: physical, sexual or verbal abuse of other library users or library staff
    • Loitering, including refusing to leave at closing
    • Obscene language
    • Screaming or running in library
    • Sleeping
    • Smoking
    • Soliciting/Panhandling
    • Unruly/offensive behavior
    • Use of radios, CD players, or televisions without headphones
    • Voyeurism/peeping
    • Improper attire: patrons should wear shoes and shirts in the library
    • Intoxication/drugs or noticeable alcohol on breath
    • Body odor which is noticeable
    • Any other behaviors that disrupt library operations

    The following may not be brought into the Library:

    • Any deadly weapon except as permitted by WMC 6-2-10
    • Animals except for service dogs
    • Beverage coolers

    Thank for your courtesy and support of these policies.

    Updated: June 2014

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    Programming Policy

    Programming Objectives

    To provide programs for the citizens of Westminster that will further our mission: The mission of the Westminster Public Library is to provide materials and services to support lifelong learning, cultural enrichment, literacy, recreational reading, and access to information for all members of the Westminster community.

    Policies

    The primary goal of all programs is to provide information, entertainment, or otherwise enrich the lives of our customers. Programs that promote reading, literacy, computer literacy, and enhance the quality of life in Westminster will be given high priority.

    • All programs must be free and open to all members of the public.
    • Advertisement or sale of merchandise or services must be minimal.  WPL will collect 10% of all sales revenue generated.
    • Programs are only permitted during regular library hours.
    • Programs must end at least 30 minutes before closing time.  Programs must begin at least 30 minutes after opening.
    • The library does not provide childcare.  Parents attending programs cannot leave their young children unattended in the library.
    • The Library has final approval rights over programming.

    Application

    Presenter must submit a written request by the following deadlines:

    • September 15 for all programs offered January-May
    • January 15 for all programs offered June-August
    • May 15 for all programs offered September-December

    All requests must include the following:

    • Presenter name, address, phone number, and email address
    • Company or organization the presenter/program represents
    • Title of program
    • Preferred date(s) and times for program
    • Alternative date(s) and times for program
    • Complete description of the program.
    • An explanation of how this program will help us to further the mission of the Westminster Public Library.
    • A complete list of all products or services to be promoted or sold during the program.
    • A list of facility requirements, for example: room size, table setup, computer equipment needed, projectors, other equipment or materials needed.
    • Time needed before and after the program for setup and takedown.

    Presenter Responsibilities

    • Presenters are responsible for supplying all handouts and/or materials unless previously arranged with the library.
    • Presenters are responsible for room setup.
    • The use of any electronic equipment that does not belong to the library must be tested for proper functionality in advance.
    • Programs that involve food, drink, craft supplies, or other potentially messy materials must be pre-approved by the library.
    • The library will advertise programs in the Westminster Parks, Recreation and Libraries Activities Guide, on our website, and with flyers and handouts at the library.
    • Any additional advertising is the responsibility of the presenter. The library must approve all advertisements.

    The Library reserves the right to amend these policies at any time.

    Updated: August 2007

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    Unattended Child Policy

    Everyone is expected to follow the Library Standards of Acceptable Behavior Policy while using Library Facilities.

    • To ensure a safe and pleasant environment for all patrons at the Westminster Public Library, children under the age of 12 must be accompanied by an adult or otherwise qualified caretaker (as determined by library staff). An adult or responsible group leader must also accompany classes of children attending the library for the purpose of research, tours or programs. The adult/caregiver(s) must remain with the child throughout the visit.

    • Staff is not responsible for the safety or supervision of an unattended child under the age of 12. Reasonable efforts will be made to contact the parent or legal guardian of the child to pick up a child who is left unattended or is asked to leave the library because of unacceptable behavior. The library also reserves the right to notify the Westminster Police, or Social Services if the parent/guardian cannot be reached. At College Hill, Front Range Community College Security may also be notified.

    • If a patron under the age of 18 has been left at the library at closing time, the library staff may try to notify the parents or legal guardian. If no one can be reached, Front Range Community College Security may be notified if the patron is at the College Hill Library. At both the Irving Street Library and College Hill library, the Westminster Police may also be notified. In the event the police are notified, the police may inform a nearby patrol to pick up the patron to transport the patron to a safe location. The Westminster Dispatch number is 303-658-4360. Library staff may make exceptions to any of the rules listed above, at their discretion.

    –Originated by Vicky Sisto and Youth Services. Revised and approved by CAO in March 2014.

    Updated: October 2007

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    Meeting Room Reservation Guidelines and Policies

    Guidelines

    • Groups may book a maximum of 6 days within a one-month period.
    • Groups may book only 3 consecutive days within a one-month period.
    • Groups who meet weekly may book one month out.
    • Groups who meet less than weekly may book 3 months out.
    • 24-hour notice is required to cancel a reservation or group is still responsible for room rate.
    • Three cancellations without notice will revoke reservation privileges.

    Policies

    • Rooms are not available for private social functions.
    • Flat fee structure for all groups.
    • Room fees are due on the day of the meeting, prior to start of meeting. Fees to be paid at 1st or 2nd floor Circulation Desks. Unpaid balances will revoke reservation privileges.
    • Patrons must be 16 and older to reserve meeting rooms.
    • All meetings shall remain open to Library Staff.
    • No alcoholic beverages are permitted in the library without the express consent of college.
    • The Library is a tobacco-free facility.
    • Patron/group is responsible for any damage to library meeting room property.
    • Meetings may begin 30 minutes after the library opens and must end 30 minutes prior to closing. There is no access to the library before or after posted hours of operation.
    • Scheduled reservations must include set up and take down time. You will be charged for early access/late departure of your scheduled time.
    • The Library cannot store any group’s equipment, etc. and is not responsible for materials or equipment left in the library by users.
    • Permission to use meeting rooms does not constitute an endorsement by the Library of the group’s beliefs or policies.
    • The Library reserves the right to revoke meeting room privileges at any time.
    • Groups using rooms should keep noise to an acceptable level for a library environment.

    Revised: Nov. 2013

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