4. Parks, Recreation and Libraries Advisory Board
PARKS, RECREATION AND LIBRARIES ADVISORY BOARD
2-4-2: ADVISORY MEMBERS
2-4-3: POWERS AND DUTIES
2-4-6: ACTING CHAIRPERSON; QUORUM
2-4-1: CREATION: (3272) There is hereby created a Parks, Recreation and Library Advisory Board, hereinafter referred to as "the Board." Six (6) existing members of the former Library Board and three (3) existing members of the former Parks and Recreation Board shall be offered board seats on the newly created Parks, Recreation and Libraries Advisory Board. However, through attrition, the Board shall be eventually reduced to seven (7) members and one (1) alternate member.
2-4-2: ADVISORY MEMBERS: (3272) The Director of Parks, Recreation and Libraries and one (1) member of the City Council, to be appointed by the Mayor, shall be advisory members of the Parks, Recreation and Libraries Advisory Board, who shall have the right to participate in all meetings of the Board; except that, they shall not have the right to vote.
2-4-3: POWERS AND DUTIES: (3272) The powers of the Parks, Recreation and Libraries Advisory Board shall be advisory only, and the Board shall have the following duties:
(A) To assist staff and Council in the promotion of the Parks, Recreation and Libraries Department and its services to the community, and in the evaluation of the Department's mission, roles and services in response to community need;
(B) To obtain feedback from the community and make recommendations to the Director of Parks, Recreation and Libraries regarding the City's long-range plan for the development, maintenance and improvements of Parks, Recreation and Libraries' facilities, programs and services;
(C) To advise staff, with Council's approval, on the administration of such gifts of money, property, or endowments as may be granted to and accepted by the Council for parks, recreation and library purposes, and to take such steps as the Board may deem feasible to encourage gifts in support of the City's parks, recreation and library programs, and to administer a grant-in-aid program directed at individuals who would be unable, due to financial considerations, to participate in parks, recreation and libraries programs;
(D) When asked by the Director, to evaluate applications for special need passes to City recreation facilities by the public and to recommend approval or denial;
(E) To review requests by the public for the removal of library materials; materials will be removed from the Library's collections upon unanimous approval of the Board;
(F) To recommend for City Council adoption a schedule of fines and penalties to be imposed for the failure of any person to return materials in a period prescribed by the Director of Parks, Recreation and Libraries or damaging any books, periodicals, other materials or Library facilities;
(G) Upon request by the Director, to review and make recommendations on any Parks, Recreation and Libraries' fee or charge in an amount that exceeds the approval authority of the City Manager;
(H) To administer the City's Neighborhood Enhancement Program in any and all aspects as may be necessary to meet the goals and objectives of the Program;
(I) When asked by the Director, to review complaints, suggestions and other communications by the public regarding Parks, Recreation and Libraries' programs and facilities, and to make recommendations to the Director regarding said communications;
J) To conduct a Secret Shopper Program to visit all City Parks, Recreation and Libraries' facilities for feedback to the Director on customer service issues;
(K) To advise the Director on such policies, rules and regulations and other matters as the Board believes necessary and proper for the management and development of the Parks, Recreation and Libraries' programs and facilities; and
(L) To perform any other related duties as assigned by Council.
2-4-4: MEETINGS: (3272) The Parks, Recreation and Libraries Board shall decide on a meeting day and time. The Board shall meet at least six (6) times per year, as the Chairperson of the Board requests. A record of the minutes of each meeting shall be kept and placed in the office of the City Clerk for public inspection. Except as provided by subsection 2-1-6(A), W.M.C., all meetings of the Parks, Recreation and Libraries Board shall be open to the public.
2-4-5: BYLAWS: (3272) The Board shall make and adopt its own bylaws, subject to approval by the City Council, in conformity with applicable statutes and ordinances.
2-4-6: ACTING CHAIRPERSON; QUORUM: (3272) The Vice-Chairperson of the Board shall assume the duties of the Chairperson in the absence of the Chairperson. In the absence of both the Chairperson and Vice-Chairperson, the Board shall designate an Acting Chairperson, if necessary. A quorum shall consist of a majority of those members entitled to act, and a decision of a majority of the quorum of such members shall control.